The Gorilla Coach: A book review of Coaching Agile Teams, by Lyssa Adkins

Coachin Agile Teams

Note: For new Gorilla Blogs, head over to The Gorilla Coach
 

"You've got to do something! We can't keep going like this, the entire project is going to collapse in on itself."

Eric certainly had a way of getting my attention. I had instant visions of red project dashboards and burn down charts flat lining like a patient in the ER. Eric was one of the canaries on the project. There are always those certain team members that reflect the state of the project or are the first to see a major issue. Like the miner's canary of old, they are the first to notice or raise the issues and a smart manager learns to pay attention. These are not to be mistaken for the Chicken Littles, who can give a hypochondriac a run for their money. When a canary sings, you listen to their song.

I held up my hands and spoke in a calm tone. "Okay, Eric, calm down and tell me what the problem is. I'm sure we can get this addressed."

Eric took a deep breath and paused for a moment, as if suddenly unsure he wanted to continue. I gave him my best supporting smile and waited.  Finally finding his voice he said, "It's Greg, he smells."

I blinked. "Smells?"

Eric nodded, perhaps a bit too energetically. "No one wants to pair program with him. Heck no one wants to be within six feet of him. It's like a mouse crawled into his shirt and died. Given the last time he changed his shirt it could well have."

I sat back in my chair, a frown threatening to crease my brow. "This can't be happening to me," I thought. My next thought was to look across the table again. If Brenda were sitting there, this would have been another "The sky is falling" moments and I could have dealt with that like all the other times the sky didn't really fall. Only this was Eric, the most reliable barometer of the teams health available. It meant that either Eric had gone off the deep end or the problem was very real.

So now what? This wasn't a slipped schedule, we didn't have a shortage of test machines,  it wasn't even the completely useless requirements or product manager owner was foisting on us. No, I was being asked to deal with someone's smell."

They didn't cover this in project management training…

"What would coach do?"

I turned to cast a baleful look at Hogarth.

"This isn't a football game."

My gorilla gave a little nod. "Good thing too, cause you stink at football."

"Hogarth you are not helping me solve this problem."

He nodded again, a brilliant white smile splitting his face. "Nope, I'm not and you shouldn't be either. Solving Eric's problem isn't going to help him solve it in the future, now is it?"

Dang… he was right.

BOOK REVIEW: COACHING AGILE TEAMS, By Lyssa Adkins

Summary:

This book had been recommended to me many times, by many people. It forms one of the core study books for PMI's new agile certification and you'd be hard pressed to find a conversation on agile coaching that doesn't reference this book or the author.

Like me, Lyssa Adkins is a recovering command and control project manager and this is one of the things that makes this book resonate for me. While many agile authors have always been on the revolutionary/evolutionary end of the innovation scale, Lyssa had worked in the trenches of traditional projects and speaks to all audiences. Whether you are an eccentric software coder, turned agile visionary, or a former art major, turned project manager, turned aspiring agile coach, this book will speak to you. Very importantly, it speaks right to project managers "in transition." Based on the traditional roles that project managers have filled, the scrum master role often ends up being a place project managers end up gravitating to as they journey into agile (or are shoved feet first by events, company, etc.) so this book is a great asset to them.

With 302 practical pages of content, there is a lot to absorb. It is not an evening's light reading. Some of the concepts and mental challenges they raised had me setting the book down so I could process. All in all, it took me several weeks to read the book as there was so much to absorb and my mind wasn't ready for it all at once.  But there was no way I was not going to finish this book.

The book is broadly laid out into three sections and the first hint you have on what it takes to be a good coach is that two of the three sections have to do with you.

• It Starts With You: Starting with the obvious "will I be a good coach?" question, this section lays down the ground work to open yourself up to what is needed for you to be a good coach. Along the way it teaches you a lot about yourself.

• Helping the Team Get More for Themselves: This section covers six aspects of being an agile coach, from the high level mentor concepts to the details of how a coach can help resolve conflict in a team.
• Getting More for Yourself: One of the things I truly appreciate about agile, is its stance on failure. Lyssa's book is no different and this section tackles head on the mistakes you will make and that it is okay to make them as long as you learn from them. It touches on the journey and knowing when you finally get there (Hint- you never do).

The Good:

Approachable Style: Lyssa writes this book in a conversational tone and weaves in direct experience throughout the book. You constantly have a strong sense that she is speaking from her own hands-on experience and her light style makes absorbing the deep content a lot easier.

Failure is okay: She knows that the journey to being a coach is going to have its bumps and bruises and she makes that okay. Instead of feeling like you are facing an insurmountable journey to be an agile coach, she reassures you that the potholes are just part of the journey. The most wonderful experiences are not found in the well manicured aisles of a department store, they are found out in the wilds of the world.

Lots of practical tips: The book isn't just theory and platitudes. She provides solid tips, actions and exercises. She also provides tailoring to help you deal with all aspects of an agile organization, not just the agile development team.

The Not So:

No punches pulled: This could arguably be in the good things, you just need to be aware about it. Lyssa doesn't pull punches and she's not going to white wash this. If you are not ready to let go of your control freak nature, this book will be hard to read. You'll put it down more than once and walk away. You will also learn really fast if you really want to be an agile coach. It is not a job for everyone. I still want to be one, but this book certainly tested my mettle.

Broad base may not appeal: If you are a hardcore scrum master, who is totally focused in on the artifacts of scrum and only scrum, you may find this book to broad for your tastes. Lyssa comes off fairly agile agnostic. This book is about helping any team, in an agile way, and this may not be pure scrum enough for some. Again, this could be argued as a good thing. I would hazard a guess that is part of why it ended up on the PMI reading list.

The Bookshelf Index: (Where does this book when I am done reading it?)

In my computer bag: This book speaks so much to what I want to be and how I want to engage with teams that it has not left my computer bag since I started reading it. It has quickly become a well worn copy and I will continue to refer to it regularly for some time to come.

Joel Bancroft-Connors

The Gorilla Talker

Want me to talk to your gorilla? mailto:jbancroftconnors@gmail.com

You can follow me on twitter, @JBC_PMP

Who is Hogarth? Read Blog 001 to find out all about my personal gorilla.

How to be a Gorilla Manager: In five easy steps

 

Dear Hogarth,

I want to become project manager. Can you give me some advice on what to do?

Thanks,

- Aspiring cat herder

Dear Aspiring,

Run, run as far as you can.

Barring that, I recommend you have your head examined. I mean, seriously, if you do your job well no one will notice you. If the project fails, you'll be standing right next to the product manager when they roll out the firing squad. Why would you want to put yourself through that?...

"Hogarth!"

My gorilla looked up from the keyboard, banana sized finger poised over the Return key. "What? Oh right, let me guess." He sat back in my chair. Amid the creaking protests of my chair he did a disturbingly accurate imitation of me. "Hogarth! What on earth are you doing?" He grinned at me, "that about cover it?"

I pinched the bridge of my nose. The pounding ache behind my eyes was threatening to burst out like some bad horror flick monster. "Yes, that covers it."

Hogarth said, "good, then we have that covered. That was easy."

"Hogarth…" I said menacingly.

He held up his hands. "Oh, right, what am I doing? I was just checking my email. Someone wanted some advice on becoming a project manager."

I blinked, "you have email?"

"Well duh. It's the 21st century, of course I have email." He shook his head like I'd asked the craziest question ever.  Okay, maybe I did. Did I?

Shaking my head I tried a different tack. "You were giving advice on becoming a project manager?"

He nodded, "Yep, don't."

"Don't?" I asked. "You do realize what I do for a living?"

Hogarth nodded, "Yep and that's why I'm advising him not to.  You're losing your hair, you've got an ulcer, and heaven knows that no one appreciates your work. Why on earth would anyone want to be a project manager?"

"Because I like helping people!"

Hogarth pointed a paw at the screen, "Okay, help him…"

And once again I had been Hogarthed.

Advice for the aspiring Project Manager (Scrum Master or Coach)

What advice would I give to a young project manager? While the urge to advise him or her to "run, run very fast," is fairly strong, it is also entirely unhelpful. And I really do like to help people, something I think makes me a good project manager, scrum master, coach, leader, etc.

So if I were to be giving advice to Josh Nankivel's students, what would I say? There are so many pithy, trite, over used things I could say. I could call on the masters of PM and just quote them. I could call on the masters of business, military or the circus and quote them.

And doing that would do two things. 1- Put the students to sleep, 2- Absolutely be nothing about me and the passion that makes me successful.

So my advice would be what works for me. Be a leader.

"Oh, right, that's real helpful."

You're right, that falls into the "pithy but true" category. The question is, how to be a leader? How to move from managing to being the visionary, the inspirer, the front of the charge or the wind beneath their wings.

For myself, it is following five personal principles. These are principles I've come to hold over my life and drive how I live my life and do my job.  It may not work for  everyone, but if I'm going to give advice, I should damn well have some passion for what I'm advising.

"So what are those five principles?"

Right, good question. Below are my five guiding principles and a short explanation. After presenting them at the PMI Silicon Valley annual symposium, in October of 2011, I began referring to them as the "Gorilla Equation," the five "x" factors that make a good managers. 

The Gorilla Equation

1. People, Not projects.

2. Communication is 100% of your job.
3. Process is a tool, not a roadblock.
4. There is no, one, right way.
5. All roads lead back to the customer

People, not projects: This is the foundation principle in the Gorilla Equation. Without this foundation the rest lack a structure to sit on. If I focus on helping the team become a high performing one, the team will do better. A better team leads to a better product and I firmly believe this combination will lead to a better world. 

I spend every day of my job trying to make myself obsolete by enabling the team and helping them grow.

Communication is 100% of your job: PMI says communication makes up about 80% of a PMs job. I say it's 100%. Think about what a project manager does. You'd be hard pressed to find anything that doesn't involve some manner of communication.  Not only is it 100% of your job, but you need to be adding value to every communication you are involved in. You are not an operator, you are more like the chief operation officer for your team. It's your job to facilitate all the communication and enhance it along the way.

Process is a Tool, not a roadblock: Don't ever let process take control of your project. If a process does not contribute value to the end user/ end goal, then look at dropping it,  streamline it, or focus it. Make sure your process is not subverting principle 1 or 5.

There is no, one right way: If I want to go from San Francisco to New York there are dozens of options (Different airlines, driving, train, cruise ship, even biking) and any one of them could be the right way for me, depending on my goals and constraints. Anytime you here "That's the way we have to do it" ask "Why?" If something has to be done, be open to if there is an easier way to do it. Inspect and Adapt.

All roads lead back to the customer: Where "People, not projects" is the foundation principle. "All roads" is the guiding mantra. Rooted in my original high tech job in customer support its been like that beacon in the night that lost ships yearn for. If you can't map what you are doing to some impact to the customer, then you should be asking why you are doing it.

Five principles, one result. Better me, better teams, better product, better world.

Joel Bancroft-Connors

The Gorilla Talker

Want me to talk to your gorilla? mailto:jbancroftconnors@gmail.com

You can follow me on twitter, @JBC_PMP

Who is Hogarth? Read Blog 001 to find out all about my personal gorilla.

The Winning Gorilla: A Book Review of "The Lazy Winner"

"Yeah, sure no problem. I can get that done."

I hung up the phone, a cheerful smile on my face, and turned back to my computer. Only to be faced with a staggering to do list awash in the red of late deliverables. Why the heck did I just say yes to another deliverable? I was already behind on a half dozen and the list of commitments just for this week was enough to keep me busy through to the new year. What was I thinking?

"You weren't"

Sigh… And here comes the gorilla to tell me the error of my ways.

Hogarth perched on my desk, causing it to groan in protest at this 800 pound bulk. "There's a wonderful word in your English language. You might be familiar with it. It's the word 'No."

"Yeah, yeah I know about no."

Hogarth pointed his banana at me, "But do you know how to use no?"

"Of course I know!"

"Really? Can you tell me the status of the Glitteratti regression testing?"

"At this time QA has not published their report so I don't have an up to date status."

Hogarth shook his head, "That didn't sound like a no. Way to many syllables. What's the status of the Glitteratti regression?"

I gritted my teeth, "I don't have that status right now, I should have it…"

Hogarth waved his cantaloupe sized hand in front of me, "You know, never mind. I actually came in here to ask if I could borrow your car. I saw this great move on an old Dukes of Hazard that I want to try. So can I borrow your car?"

"NO!" I replied without thinking.

Hogarth smiled broadly. Leaning over he patted me on the shoulder, "see there, I knew you could say no!"

BOOK REVIEW: The Lazy Winner, By Peter Taylor

It's not often I'm on the leading edge of a book. It took me close to twenty years to read 7 Habits and my last review was on the ten year old Good to Great. So the ability to read a book when it first comes out is something I take as a great joy.

Now I do need to give the disclaimer that I didn't pay for The Lazy Winner. I received a complementary copy with the agreement that after reading it, I would write a review for it on Amazon. That said, being the gorilla talker means I'm not about to pull punches just because I didn't pay the cover price.

Summary:

The Lazy Winner steps beyond Peter's first book, The Lazy Project Manager and seeks to provide helpful guidance for anyone trying to survive the daily grind of professional life. The Lazy PM was chock full of useful tips and techniques for the project manager and still sits in a prominent spot on my desk bookshelf. The Lazy Winner is both targeted at a wider audience and more narrow in its approach.

The book is strictly focused on you and how you can succeed in the work environment without killing yourself. And it is not a book that tries to promise the world. In fact Peter spends the first couple of pages trying to convince you not to read the book. You have to want to change to change.

The key to the book is five questions and then how you answer and define them:

Do I want to do this piece of work, job or task? Even if I do want to do it, do I need to do it?

Is the potential result or outcome worth my effort?

Do I have to do it myself?

If I have to do it then what is the shortest path to the point of success?

What exactly is the point of success and at what stage will I just be wasting time?

Revisiting the Pareto rule, which he first references in The Lazy PM, Peter then uses these five questions to help the reader learn how to channel what he actually does to the most important and value added items. And unlike many self help books, in this vein, he doesn't try whitewash away the stuff you don't do. There is a large factor to ensuring things don't get dropped, even as you do less, but more productive work.

Peter even talks about the inertia against change. "But it's so easy to just keep doing it this way…" Using some of his signature simple graphics he walks the reader through how to examine the value of change versus not change.

The Good:

This makes sense: Peter has a conversational reading style. Having listened to his podcasts, I could easily imagine him reading the words to me. He mixes a simple writing style, humor and just the right amount of formatting to make The Lazy Winner the kind of book you say "I'll just read one more page and then I'll put it down."

Questions of power: I've understood the Pareto rule and I learned the hard way I don't have to do everything myself. And even with that under my belt, the five questions make a wonderful level of sense and will be something I refer back to time and again.

Footnotes of laughter: Read the footnotes. I usually am one to skip footnotes as way to much detail but you'd be the poorer if you do that with this book. Read the footnotes for the information but more importantly for the humor.

The Bad:

Just a snack: The PDF copy comes in at just 162 pages with the Appendix (a very useful appendix) starting at page 121. Peter packs a fair amount into the book, but I can't help but feel I'm reading the cliffs notes of summary copy of the book. Everything section left me looking for more. Then again, perhaps this was on purpose. If you give to much help in a self help book, people might not think for themselves. In the end, like the Chinese food Peter loves so well, this book left me hungry for more thirty minutes after finishing.

I'm ready for my close up: I love the cover to The Lazy Project Manager. It is simple and compelling. The kind of cover that catches your eye on a bookshelf or in an e-catalog. While the photo of Peter is a good one, I think it would be a lot better as the "About the author" picture. A laughing man, not looking at the camera doesn't sell me "Winner." If I didn't know who Peter was, I might be inclined to say "Wow, what an ego, he used his own face." I'd rather see art in the same style as The Lazy PM. A stylized checkered flag over a man racing a desk or something.

Ow, ow, my wallet: $23 US for the print edition of the book feels a little steep. It’s a smaller book than his first and still going for a similar price. Perhaps I'm just out of touch with prices but if I were to heft the print version, in a Barnes and Noble, I'd think it didn't weigh what a $23 book should weigh. The Kindle version though is $9.99 and that's in the reasonable (for Amazon) e-book range.

The Bookshelf Index:

The Lazy Winner won't be joining The Lazy Project Manager on my desk bookshelf. It has some valuable insights, but the core meat are those magic questions and a couple of other points. I'll be creating a one page of those to pin on my wall and the book will be filed away in my reference stack.

Well worth the read, but not something you won't be reaching for again and again.  This book is perfect for electronic reading. Short, easy to read and you won't be wanting to flip through the pages to refer to it like you might with The Lazy Project Manager.

NOTE: Passing on a shameless plug from Peter Taylor. The Lazy Winner is currently (Dec 14, 2011) free on the Kindle in the US Amazon shop. Take advantage of his largess while it lasts.

Joel Bancroft-Connors

The Gorilla Talker Project Manager

Want me to talk to your gorilla? Send me an email

You can follow me on twitter, @JBC_PMP

Who is Hogarth? Read Blog 001 to find out all about my personal gorilla.